Transferring your business to another location in Chicago (or to Chicago from another city in the Mid-West, like Highland Park relocation) is exciting, yet a bit stressful process. Since there are many steps you need to take in preparations for the office move, there are some you might think are more important than the others. In the top three is, we agree, hiring the right moving company. When you can rely on the certified team to take care of your belongings, you’ll feel like you’ve done a lot. Even though you’re not quite wrong, let’s not forget about one more crucial thing – communication with your company staff.

Just like you, your trusty employees will be just as affected by this relocation planning, so they need to be informed and coordinated through this whole process. By doing so, you will do a favor to yourself as well since you’ll delegate the organizational duties. Including your staff in the relocation’s organization is essential. Let’s go over a few critical points of communicating with the employees before the move.

How To Inform Your Office Staff?

If you are operating a fairly big business, face-to-face communication, even though it’s the most desirable, is not always possible. Here are some good ways to inform all your employees about the relocation and all the necessary details about it.

  • Info board – People often check the boards and therefore will be informed about the newest changes. This is one of the more convenient and easier ways to inform your staff in the big offices.
  • Meetings – Informing your employees personally is the best way to communicate all the messages and novelties. Not only will the message be clear, but you will also be able to answer the possible questions and receive feedback about the news.
  • E-mails – It’s a less desirable method of notifying the staff, but sometimes effective if there is no other way. If you must e-mail the staff, make sure they got the info.
  • Private platform – Some bigger businesses have their internet platforms as a mean of internal communication, and it’s one of the good ways to communicate all the news and necessary information.

Transition Timeline and Packing Instructions

Once you create a moving timeline, everybody in your team needs to be introduced to it. That’s how they will be able to take all the steps with you. Also, make sure to advise them on how to pack their offices or working space – where to get the needed packing materials, when they need to be done, etc. They need to be informed on when the office is closing so provide them with all the official dates and deadlines.

New Chicago Office – Location and Concept

Since you will be located in a different area, make sure to give your staff all the info about it so that they can prepare the transportation to the new area. Also, new offices will look different than the old office setting so make sure to notify your staff about all the novelties and important info about the new space. If you’re about to change the concept of the offices or cubicles, you will have to notify them about all the alterations in the new offices.

BONUS: Make sure to hire the best movers in Chicago to help you complete your important business transition. We wish you the best of luck!